Late payment email templates

Subject: Invoice {{number}} due {{due_date}}

Hi {{first_name}},

Quick heads-up that invoice {{number}} for {{amount}} is due on {{due_date}}. I've attached a copy for convenience.

If anything needs changing — a PO number, a different billing contact — just let me know and I'll reissue it today.

Thanks,
{{your_name}}

Subject: Invoice {{number}} — now due

Hi {{first_name}},

Invoice {{number}} for {{amount}} was due on {{due_date}} and I don't have it marked as paid yet. It's very possible it's already in your payment run — if so, ignore this.

If it hasn't been scheduled, could you let me know roughly when to expect it?

Payment link / details: {{payment_details}}

Thanks,
{{your_name}}

Subject: Invoice {{number}} — 14 days overdue

Hi {{first_name}},

Invoice {{number}} for {{amount}} is now 14 days past its {{due_date}} due date and remains unpaid.

Could you confirm today either that payment has been scheduled, or what's holding it up? If it needs to go to someone else in accounts payable, send me their address and I'll deal with it directly.

Payment details: {{payment_details}}

Thanks,
{{your_name}}

Subject: Invoice {{number}} — 30 days overdue, work paused

Hi {{first_name}},

Invoice {{number}} for {{amount}} is now 30 days overdue.

Per our agreement, I'm pausing further work on {{project}} until the balance is settled, and a late fee of {{late_fee}} applies from {{late_fee_date}}.

I'd much rather keep things moving. If you can confirm a payment date this week, we'll carry on as normal.

Payment details: {{payment_details}}

Regards,
{{your_name}}

Subject: Final notice before collection — invoice {{number}}

Hi {{first_name}},

Invoice {{number}} for {{amount}}, issued {{issue_date}} and due {{due_date}}, remains unpaid after several reminders sent on {{reminder_dates}}.

This is a final notice. If payment or an agreed payment plan isn't in place by {{deadline}}, I'll pass the invoice to a collections agency / file in small claims court, and any recovery costs will be added to the balance.

I'd still prefer to resolve this directly. Reply today and we can.

Regards,
{{your_name}}

Subject: Should I close the file on invoice {{number}}?

Hi {{first_name}},

I haven't heard back on invoice {{number}} for {{amount}}. I'm going to assume one of three things is true:

1. It's scheduled and I just don't have visibility — reply "1" and I'll stop chasing.
2. There's a dispute with the work or the amount — reply "2" and I'll call you today.
3. Cash is tight right now — reply "3" and we'll agree a payment plan.

Any of those is fine. Silence is the only one I can't work with.

Thanks,
{{your_name}}